A key-safe box comes in handy for property owners juggling multiple tenants, parents who need backup access, or business owners. It is a convenient way to grant access to your property when you are not around, so, have you taken all the necessary precautions? Here are some of the best practices to keep the keys safe and your property secure.
Choose a Key Safe Box That Fits Your Needs
Assess the nature of your shared access. Do you need a key safe for occasional use by trusted individuals like family, or is it short-term for guests staying at an Airbnb? Your needs should guide you to know what kind of a safe you need. If you need one for your rental units, choose one that is simple and user-friendly, preferably with keyless entry and temporary codes that you can change with each guest.
Define Access Rules and Communicate them Clearly
Lay out simple rules that will apply to everyone accessing the safe. A quick chat might work for family members and close friends. On the other hand, for rental spaces and offices, lay out the rules with a bit of structure. Address who is allowed access, when they can use it, and the consequences of not following the rules. The rules should be specific, without any room for speculation. Explain why guarding the code is essential, and you can have a list of this near the entrance for emphasis.
Educate All Users on Proper Use
Train anyone you share access with about the correct way to key in codes. Teach them how to erase the code after keying in and how they can change it when needed, especially for family members. For rental guests, leave simple instructions near the box or include them as part of your welcome message to reduce accidental misuse and keep things secure.
Set a Reset Schedule and Stick to It
Security is an ongoing process. Make it a habit to reset your key safe box code on a set schedule. It could be monthly or after each guest leaves. Reset codes after hiring and firing and after people, e.g., contractors, complete their work on the premises to heighten security.
Use the Time-Based Access Feature
If your budget allows, go for a high-tech model that sets precise access times or one with a smart lock that supports digital access control. Remote access lets you grant or revoke access from anywhere. Assuming you have a cleaning team that comes to your rental units on specific days. You can use this feature to set the safe to open at that time to limit access and avoid unauthorized entry.
Check the Box for Tampering Regularly
A key safe box can withstand wear and tear. Still, it is important to inspect it regularly. Look for unusual signs such as scratches, dents, or other strange marks that could indicate a tampering effort. If you see anything suspicious, change the access code and alert the people you share the code with. In case the damage is extensive, replace the box.
Document for Accountability and Prepare for Emergencies
A clear record of access helps monitor usage and access, especially for a business with many employees. A primary record of who has access, the codes, and when it was last changed reinforces the importance of security and reminds users of their responsibilities.
You need a backup plan in case someone forgets the code or a technical hitch. Have a professional locksmith’s contact who works 24/7 and can help. For an office, you can have the information in the key safe box for immediate help.
Ready to Get a Key Safe Box?
A key safe box is a convenient way to manage access to your property. With this convenience comes a great responsibility. Although it is impossible to avoid sharing a key safe box, you can use the best practices discussed above. Choose the right box and a strong code, and come up with a set of rules on usage. Train the users and regularly inspect your box. Ready to own one today? Order it from Safes Australia.
